Smart Inventory Keeper
Full Inventory Control for Trading & Distribution Companies.
Smart Inventory Keeper is a back-office inventory and purchasing system built on Odoo, designed to give trading and distribution businesses real-time stock visibility, controlled purchasing, and accurate inventory valuation—without retail or POS complexity.
Back-Office Inventory System | Automated Replenishment | Real-Time Valuation
✔ Built on Odoo | ✔ Fixed Scope | ✔ No POS Complexity
What Is Smart Inventory Keeper?
Smart Inventory Keeper is an Odoo-based inventory management solution focused on back-office operations only.
It helps companies control stock levels, warehouse movements, and purchasing decisions using real data—not spreadsheets or guesswork. If you manage:
- Warehouses
- Stock levels across locations
- Purchase replenishment
This system was built for you.
Total Control Over Stock Levels, Movements, and Replenishment
See Real Stock
Live inventory by warehouse/location with clear on-hand, reserved, and available quantities.
Receive & Move
Track receipts, deliveries, internal transfers, and adjustments—every movement logged and traceable
Auto-Replenish
Min/Max rules generate draft RFQs automatically so you reorder the right items at the right time.
Value & Audit
Real-time inventory valuation and full traceability to spot waste, shrinkage, and discrepancies fast
From Inventory Chaos to Full Control
Many trading and distribution companies still rely on Excel sheets, manual stock counts, or disconnected systems to manage inventory. This creates blind spots that directly impact cash flow, purchasing decisions, and operational efficiency.
The Inventory Challenges We Fix
- Unknown or inaccurate stock levels
- Overstocking or frequent stock shortages
- Purchase decisions based on assumptions instead of data
- Difficulty detecting loss, damage, or waste
- Inaccurate inventory valuation in financial reports
As a result, inventory turns into frozen cash instead of a controlled, measurable asset.
The Smart Inventory Keeper Solution
Smart Inventory Keeper transforms inventory from a “black hole” into a fully visible and controllable business asset. The system delivers:
- Real-time visibility into stock movements
- Controlled warehouse operations across locations
- Automated replenishment based on actual demand
✔ No spreadsheets. ✔ No manual chasing. ✔ No complexity.
What’s Inside the Smart Inventory Keeper Pack
Product Master Data Setup
Set up products, categories, units of measure, and variants with a clean structure built for scale.
- Standardized item naming & categorization
- Units of measure and variants configured correctly
- Faster, cleaner day-to-day operations
Multi-Location Warehouse Structure
Organize your warehouse into main locations, shelves/bins, and scrap zones for full visibility.
- Main warehouse + sub-locations (bins/shelves)
- Scrap / damaged stock locations
- Clear stock positions across locations
Stock Operations Control
Manage all inventory movements with consistent workflows and full traceability.
- Receipts, deliveries, internal transfers
- Stock adjustments with accountability
- Complete movement history per item
Full Traceability & Audit Trail
Track every stock move, who did it, and when—so losses and discrepancies are easier to detect.
- Full move history in Odoo
- Accountability and faster investigations
- Better control over shrinkage and waste
Automated Replenishment (Min/Max)
Stop guessing what to buy—reorder rules generate draft RFQs automatically.
- Min/Max reordering rules per item/location
- Draft RFQs generated when stock hits thresholds
- Smarter purchasing with less overstock
Real-Time Inventory Valuation Reports
Get accurate inventory value at any time using perpetual valuation—no month-end surprises.
- Real-time valuation view
- Clear stock value by product/category
- Stronger financial accuracy for management
Scope, Pricing & What’s Not Included
Included in the Pack ($2,000): | Not Included (Add-Ons with Custom Quote): |
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Schedule Your Smart Inventory Keeper Demo
FAQ
Yes—this pack is built for trading and distribution companies that run back-office warehouse and purchasing operations. If your main need is stock visibility, controlled movements, and replenishment, it’s a fit. If you need retail/POS workflows, this pack is not designed for that.
No. Smart Inventory Keeper is back-office Inventory & Purchase only. POS and retail front-end features are excluded and handled as separate scopes.
Yes. We configure multi-location warehouse structures including main warehouses, shelf/bin locations, and scrap zones, so you can track stock accurately across locations.
Yes. With Min/Max reordering rules, the system can automatically generate draft RFQs when stock reaches defined thresholds—reducing both overstocking and stockouts by replacing guessing with rules.
We support standard Odoo-compatible barcode scanners. We do not troubleshoot legacy devices or non-standard setups. Hardware selection guidance can be provided, but hardware/network/printer troubleshooting is outside this pack.
No. We provide the system tools and setup for stock taking, but the physical counting process is the responsibility of the client team. We can guide the process and templates, but execution is not included.
Yes. We enable perpetual inventory valuation reporting (based on standard Odoo valuation methods) so management can see stock value without waiting for month-end corrections.
Yes. The system provides full traceability using Odoo’s standard movement history and chatter logs—so you can see what moved, when, and by whom.
Schedule Your Smart Inventory Keeper Demo
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